How to apply and enrol

We hope you have found the perfect course - now you will be ready to apply.

Helpful tips

Think carefully about your choice of course, discuss it with your School Careers Advisor also you can get impartial advice from our team on 01245 293031.

When to make your application

Full Time Study Programmes
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We are pleased to receive applications from October for courses starting the following academic year and we encourage everyone to apply as early as possible to have the best chance of securing a place on their chosen course.
Part Time Courses and Short Courses
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We are pleased to receive applications from October, you will be contacted nearer the course start date with information how to enrol.

The application process

For Full Time courses you can apply on-line or download an application form and return it to the Admissions team. You will receive an acknowledgement followed by an invitation to interview. You are encouraged to attend the date that you have been given.

For Part time courses you can apply on-line or download an application form and return it to the Admissions team, enclose a signed Employer Information Form with your application if required (see Employer Sponsor Payment). You will receive an acknowledgement; enrolment information will be provided nearer the course start date.

Your Interview

The purpose of an interview is to find out if the course you have applied for is right for you. You will discuss your school work and outside interests and be expected to have some idea why you want to do the course. You may be asked to undertake other activities as part of your interview. The academic team member carrying out the interview will be able to advise you on the full course details. You may be interviewed for more than one course but you may only accept ONE offer.

If you attend a Showcase Event at the College you may receive a fast-track offer from an academic member of staff. This offer allows you to bypass the interview stage of the process as the team would have provided you with sufficient information, advice and guidance to make an informed decision. The use of fast-track offers is strictly at the discretion of the academic teams.

In either scenario we will write to you letting you know if you have been accepted on the course with details of your offer and any relevant information.

Each year enrolment commences the day after August GCSE results day.

Accept & Enrol

Reply to accept your place by the date stated in your offer letter and you will receive your enrolment details at the end of July. Enrolment commences straight after August GCSE results day; we cannot guarantee your place if you do not enrol on the date given in your enrolment letter.

You will not be able to enrol without proof of all your qualifications. Once you have enrolled you become a member of Chelmsford College.

Maths and English

Students who have not achieved a GCSE grade C/4 or equivalent in English or maths will study these subjects at the level appropriate to their ability as part of their programme.

Money matters

Tuition Fees

16-18: Good news for all students aged between 16-18 before 31st August of the academic year you start your course; you will not pay any course or exam fees during your study programme subject to ESFA funding. However, there may be some equipment or other requirements that you may have to buy for your course. Details will be available prior to enrolment.

19 plus: If you are 19 years old or over when you start your course it is likely you will have to pay an annual tuition fee. These fees are available on application and will be subject to change dependant on funding regulations which are generally finalised March/April.

Advanced Learning Loans: These are government backed loans that are available to help students aged 19 and over pay their course costs for eligible courses at Levels 3 to 6. Please refer to the Advanced Learning Loan section in this Guide or website for further information.

Discounted Fees

A 10% discount of the tuition fee will be given for courses of 24 weeks or more (excluding apprenticeships, Higher Education courses and Advanced Learning Loans) where the full year's fees are paid by the start date of the course.

Instalments

Instalment plans are available for courses that are over 24 weeks or more (excluding Higher Education Courses, Advanced Learning Loans and Employer Sponsored payments). Only tuition fees can be paid by instalment, all other fees such as equipment or awarding body fees are required to be paid at enrolment. Instalment terms are made up of a 50% payment at enrolment followed by 2 payments of 25% at 1/3 and 2/3 duration. An administration fee of £25 will be payable at enrolment if you choose to pay by instalments.

If a student fails to pay by the date given, they will, in the first instance, be liable to a £10 per week cumulative charge. If the subsequent instalments are not made within two weeks, students will be excluded from the class and referred to the Small Claims Court, further costs may be incurred.

Please note that any student who withdraws at any stage of the course is still liable for subsequent instalments and the late cumulative charge will be applied

Advanced Student Loan

Funding is no longer available through the funding agencies for level 3 or higher qualifications for students aged 24 or over or for students aged 19 or over if they already hold a level 3 or above qualification. The Advanced Student Loan is a government-funded loan to help students. It is easy to apply for, doesn't take your household income into account and doesn't involve a credit check.

For further information, contact the National Careers Service website and https://www.gov.uk/student-finance.

Evidence of loan application must be in place prior to the commencement of the course. If evidence of an approved loan application has not been received by week 6 then the college reserves the right to withdraw the offer of a place on the course.

Please indicate on the college application form that you will be applying for the loan. This will enable us to supply you with the information that you require to complete your loan submission.

Employer Sponsor Payment

Students whose course fees are being paid by their employer will need to complete the Employer Information Form and return it to the college for the attention of Course Admissions before coming to enrolment. If requested the employer will then be invoiced for payment (please note, invoices are printed and sent by post and must be paid in full upon receipt).

For courses of under 12 weeks in duration invoicing after the start date of the course will not be available and all fees must be paid in full prior to the start of the course.

Call 01245 265611 if you need an Employer Information Form sent to or download from the college website

Failure to produce a correctly completed Employer Information Form will delay enrolment.

Financial Support

Financial assistance may be available to those who are struggling with their learning due to financial difficulties. Applications require evidence of personal circumstances. All assistance is subject to availability of funds.

Full & Part Time courses

  • 16-19 Bursary Fund
  • 19+ Discretionary Learner Support Fund
  • 19+ Advanced Learning Loan Bursary Fund.

You may be eligible for free tuition if you are:

  • Aged 16-18 (at 31st August of the year you are enrolling) studying for a recognised qualification. Initial examination/ registration fees will also be free. Resit fees are payable.
  • Aged 19-23 at the start of your course and studying your first full Level 1 qualification and do not hold a Level 2 qualification. If unemployed and over 23, you may still be eligible for free tuition.
  • Aged 19-23 at the start of your course and studying your first full Level 2 qualification *.
  • Aged 19 -23 at the start of your course and studying your first full Level 3 qualification *.
  • An individual who has not reached English/maths GCSE level C/4 or above and undertaking English or maths.
  • Aged 19-23 studying Level 2 or below and in receipt of one of the following benefits:
    • Job Seeker's Allowance
    • Employment and Support Allowance (ESA).
    • Receive Universal Credit and their earned income from employment (disregarding benefits) is less than £338 a month (learner is sole adult in their benefit claim) or £541 a month (learner has a join benefit claimwith their partner).

* Please note the qualification you wish to study must be eligible for full legal entitlement please contact admissions team for clarification.

Additionally, the College provides information and guidance on other sources of financial assistance available to those enrolled on funded courses. Students who can demonstrate a genuine financial hardship which is causing a barrier to learning may apply for help with course related costs, food allowance and childcare. Please note applications require information and evidence of personal circumstances.

NOTE: funds are very limited and not an entitlement, therefore early applications are encouraged.

For details see website for Funding Policy and Guidance or contact Student Support Office on 01245 265611.

Help with travel and childcare for unemployed students may be available from Job Centre Plus. For more information, please contact your local office.

Students are required to have resided in the United Kingdom or European Union for the previous 3 years to be eligible for ESFA funding. There are exceptions to this rule which are set out in the ESFA Funding Regulations.

Childcare Costs

For those under 20 studying full time or part time on a funded course, Care to Learn can help with childcare costs while you are learning. More information can be found at www.gov.uk.

Fee Refund Policy

If a student withdraws from a course no refund shall be paid. All outstanding fees become due immediately upon withdrawal. In exceptional circumstances a partial refund may be granted at the discretion of the relevant Director of Curriculum if the student can demonstrate extenuating circumstances are preventing them from continuing their course. Equipment, material & uniform fees are non refundable.

Refunds will be subject to an administration charge. The amount is currently set at £15.

Class Closures

Where numbers enrolling or attending a class fall below the economic minimum, classes may have to be cancelled or amalgamated. If a class has to be cancelled after commencement a pro-rata refund will be given.

Term Dates

Available on website.

Help and support for students

We aim to support our students as much as possible and if you join us you can expect an extensive range of services and facilities to help you achieve your goals and enhance your experience at college.

Learning Coaches

Every student has 1 hour dedicated tutorial time every week. The Tutorials are delivered by Learning Coaches and academic staff at Chelmsford College.

Tutorials form an integral part of the study programme and provide students with opportunities to place learning into context and develop employability skills that support progression. A broad range of tutorial themes cover personal safety, citizenship and employability.

Student Support Team

This team is available to help students overcome any barriers that they may find to their learning for example financial hardship, emotional, well-being or social issues can be addressed.

Student Support is also a point of contact for any safeguarding or child protection issues and access to the College Chaplaincy Team. We are also committed to providing support for students who are either in care or have recently left care.

Additional Learning Support

We embrace students of all abilities and we have a dedicated team of staff who can offer a wide range of support. Everyone at Chelmsford College can be confident that they will be treated with respect and once individual needs have been assessed we will put the best possible support package in place.

The Careers Advice Team

Here to provide you with support and guidance as you navigate your way through the maze of decisions you will make along your way. The team can give you impartial advice on everything from course choices and gap years to UCAS applications and progression opportunities. They can also put you in touch with employers looking for apprentices, give you advice on your C.V. and help with job interview techniques, they aim to help you make the right decisions for you.

IT Helpdesk

We have extensive IT facilities throughout the college providing internet access, Microsoft packages, printers and scanners.

Equal opportunities for all

We are fully committed to providing equal opportunities for all and we aim to ensure that all our staff and students feel valued and able to fulfil their potential. Students with a criminal record are not prevented from applying for a course; each student will be assessed on an individual basis.

Keeping you safe

We are committed to the safety and well-being of everyone at Chelmsford College. Our Safeguarding Policy exists to ensure that the welfare of the student is always at the centre of our activities.

General information

Car/Bike Parking

Limited parking spaces are available at each College campus with designated "Blue Badge" spaces and bicycle racks. Anyone wishing to park on the college sites must apply for a parking permit.

College Membership Cards

At enrolment your photo will be taken and you will receive your College Membership Card which will last the length of your course. This membership card gives you the right to use college facilities and replaces cash when it comes to paying for things at college - for example in the cafes and refectories and for additional printing in the Learning Centres.

College Membership Cards must be worn and visible at all times on college premises.

Working with Parents/Guardians

We believe that students achieve best when parents/guardians, teachers and students work in partnership. The parents/guardians of our students play an essential role in supporting them and to this end we positively promote two-way communication between home and college. We host two parents' evenings and provide two student reports per year.

Course Enquiries

Call 01245 293031

Application & Fee Enquiries

Call 01245 293170

Course Enquiries

Call 01245 265611

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